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21 September 2021

Improved Google Play Console user management: access requests, permission groups, and more

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Posted by Mike Yerou, Software Engineer, Google Play

PlayConsole revamped user management header

User management is an important responsibility for businesses of all sizes. The challenge is to make sure that every team member has the right set of permissions to fulfill their responsibilities, but without overexposing unrelated business data.

Over the years, you’ve asked us for better user and permission management tools in Play Console to help you handle growth efficiently and with confidence. And with the redesigned Google Play Console, we did just that. We decluttered the interface to make it easier to find what you want, and added new features to help you manage your teams easier.

Users and Permissions screen

The users and permissions page has been redesigned to make it easier for admins to manage their teams.

Permission names and descriptions were rewritten to make it easier to understand what you are — and aren’t — allowing users to do. You’ll also see clearer differentiation between account and app-level permissions.

New search, filtering, and batch-editing capabilities allowed you to quickly view and act on a subset of users.

And finally, to make auditing easier, we added a CSV export functionality for users of a developer account.

New access requests

While admins generally set permissions for users, you told us it would be helpful to allow users to request permissions as they figure out what’s required for their workflow. Well, now they can. Admins will still need to approve the request, but empowering users to ask for the exact permissions they need is a significant time-saver for admins.

In Play Console, users will now see a “Request access” button next to each action that is supported but not enabled due to missing permissions. To request the permission, users need to include an explanation of their need to the admin. Admins will be notified via their Inbox and can grant the permission for the specific user and app, reject it once, or reject it permanently to prevent users misusing the feature. Currently, this function is only supported for app permissions.

Request access GIF

Team members can now request access for specific permissions.

New permission groups

When companies reach a certain size, it’s not uncommon for more than one person to have the same role, such as project managers or designers. When that happens, admins may find themselves assigning the same set of permissions over and over again.

To save you time, we recently introduced permission groups. Admins can now create a group with a set of permissions, and when a user is added to that group, they will inherit those permissions automatically. You can even choose to have the permissions in that group expire after a certain date. Users can be in multiple groups, and these groups can have overlapping permissions. We hope you’ll be able to use permission groups to improve your own working practices and encourage greater delegation and ease of user management.

We hope these new changes help you improve admin productivity and help your team get the most out of Play Console. To learn more about managing permissions, check out our Help Center.

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